Question

Same employer and EIN W2, two states, one state non resident, second state nonresident, how to fill out W2 section

Forum|Forum|4 years ago
April 10, 2022
1 reply
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Hello,

I have a W2 with two states for one employer (same EIN for both states). First state is IL, where I was a nonresident for all 2021 and the second state is NC where I was a resident for all 2021. This is because I hadn't told my employer my correct address right away.

I read a thread that said to add additional rows for different states. However, when I do this, I get a SMART check error saying that there are "Duplicate entry for box 12."

1. For my situation, can I confirm how I should submit the W2 section? I have added NC and IL separately and put NC first. Is this correct?

Or should sum up the taxes and wages for both states and put in one line? Or should I be doing something completely different?

2. If I use the additional rows for each state, do I bypass the SMART check error and will I be able to submit my return or will it be blocked?

Thanks!

ttlc.intuit.com/community/taxes/discussion/i-have-a-w2-with-multiple-states-on-one-w2-how-do-i-properly-enter-in-turbotax/01/279001#M118403

ttlc.intuit.com/community/state-taxes/discussion/i-received-w2s-for-2-different-states-from-the-same-employer-because-there-was-a-delay-in-updating/01/118339#M3826

A

AnnetteB6

You would enter the state information just as it is reported on your W-2 with two separate lines of data, one for IL and one for NC. This should not cause any errors since it is the proper way to report the situation when two states are on one W-2.

According to the error message you shared, a duplicate entry in box 12 is being flagged. Box 12 is not related to the states at all. Double-check your box 12 information and be sure it has been entered accurately. Also double-check the error message you are seeing to be sure which section is being flagged.

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H

hellotax1111Author

Hi Annette,

Thanks for your quick reply!

I did double check the error message and it does indeed say "Duplicate entry for box 12," which as I stated before was done intentionally. This is because I have three rows for NC (C, AA, D) and three rows for IL (C, AA, D). I also double checked the numbers and they were indeed correct. Again, I have one W-2 for the same employer (same EIN) with two states.

You mentioned that box 12 does not have anything to do with the states. Even if the state (NC, IL) is not specifically chosen in this section, the information in this section differs for each state. That is the whole reason I have duplicate "C" "AA" and "D" rows in this section, one for NC and one for IL.

So my Box 12 is as follows:

NC (resident)

C

AA

DD

IL (nonresident)

C

AA

DD

Again, my questions are:

1. Given my situation, have I entered the info in the correct format, correct way?

2. If so, why is there a SMART Check error?

3. Will I be able to submit my tax return despite this error?

Thanks again for your help!

Note: Correction of the original post subject title : Same employer (and same EIN) two states, one state (IL) non resident, second state (NC) resident.

A

AnnetteB6

The situation you describe does not sound normal in my experience.

When you have worked for the same company and you have received one W-2 with multiple states being reported on that W-2, the only lines or boxes that should be different would be the ones associated specifically with state information. That would be boxes 15 through 17 and maybe 18 through 20 if locality information is reported.

Box 12 should not be broken down by each state. Therefore, there should not be duplicate information in box 12. That is the reason for the error message you are seeing. You have only entered information as it was given to you.

Take a look at your W-2 again and see if there is a Federal copy of the W-2 that shows only one of each entry in box 12. It may be reporting a combined total from the states. If so, use that information to fill in box 12 in TurboTax.

If there is not a combined total for the box 12 codes, add each one together and report a combined total instead of entering one for each state. The information reported under codes C, AA, and DD is informational and does not affect your tax return directly.

@hellotax1111

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